Microsoft Excel Student

Importance of Microsoft Excel for Students: Excel is very beneficial for students. Students can learn by using excel how to convert raw data into meaningful information. They will learn by doing exercises in Excel on how to perform calculations faster. They will understand by using Excel how data can be visualized. They will learn how to do financial planning. Students can learn why data and information are important to filters.

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They will learn in Excel why how to track goal progressions, how salaries are calculated etc. are essential things they will face and use in the future but if they are practicing on such things using Microsoft Excel earlier in their career, it will be easy for them in the future to handle a large amount of data and information easily and accurately.

Students can become good and proficient in any school or college subject by using Microsoft Excel. Microsoft Excel is really important in our education system that enhances data management creativity in students’ minds. Microsoft Excel is an important application in computers that need to be used in the classroom and education. There are various reasons why Microsoft Excel is important in Education but let’s look at the following reasons I think very important to consider:-

In Excel, students can do and learn the fastest way to do the calculation with accuracy

Ms Excel Training for school students-Introduction:-Hello all, Welcome to jr. For students and families who want classic Office 2019, versions of Word, Excel, PowerPoint and OneNote (features vary) Installed on one PC or Mac For use at home or school Includes 60 days of Microsoft support at no extra cost. Microsoft Office Specialist: Excel Associate (Excel and Excel 2019) Demonstrate that you have the skills needed to get the most out of Excel by earning the Microsoft Office Specialist: Excel Associate Certification. This certification demonstrates competency in the fundamentals of creating and managing worksheets and workbooks, creating cells and ranges, creating tables, applying formulas. Students and educators are eligible for Office 365 Education for free, including Word, Excel, PowerPoint, OneNote, and now Microsoft Teams, plus additional classroom tools. All you need is a valid school email address. It’s not a trial – so get started today.

Entering Data Into Your Worksheet. Entering data into worksheet cells is always a three-step.

Microsoft Excel formulas, formatting options, and other data management and visualization tools can help students to perform complex mathematical, logical, and financial calculations faster with accuracy.

Microsoft Excel contains various educational and business tools and features. It means if students start learning and start working on Excel the earlier as possible then it will easier for them in the future to handle and understand the pattern of data and information when they join a computer or computer science degree or any organization. Today, Data management and visualization in business is the most important thing. In the future students will work in organizations and companies, in that they will find it comfortable to deal with data and information.

Microsoft Excel Tools such as conditional formatting, sorting, filters, use of chart and illustration in data visualization, use of pivot table, logical formulas such as SUMIF, IF, OR, NOT, AND and various other types of text-based options in Excel is really important for students to understand how economics works in our daily life. By using such a tool they will learn how to validate, consolidate, group, import, and explore data and information in a computer using Microsoft Excel faster with accuracy.

Related: Top 8 Most Productive Uses of Microsoft Excel in daily life

Microsoft Excel builds strong analytical thinking and skills

Microsoft Excel application explores productive creativity in students’ minds. Finance and economics is the most important part of our life. Later they have to work in companies, HR departments, they will run their own business and they have to manage their own daily life finance. Many business owners and people suffer in business due to bad finance or money management. Students will learn such things in Excel, so they can survive or grow above survival in business and career. That’s why Excel can help to build strong financial thinking by managing, performing business, and daily life financial calculation.

If students are strong in financial education before completing their academic education then it will be easier for them to get benefits from subjects like math, economics, and account in their life. And Microsoft Excel provides those tools and features for everyone. That’s the importance of Microsoft Excel for Students.

Teachers have to include Microsoft Excel in mathematical, financial, and economical topics practically. So, students can become stronger, powerful, and great in money management and spending habits. Such thing if students understand and perform a calculation on their money spending habits, savings then they can predict and visualize what type of results they will get in the future and what they can do if they are getting bad financial results.

This is about using data and information for predicting the future. And it was happening before Microsoft Excel. But today, Computer education or Microsoft Excel practical education is not optional but a necessity for every student around the world.

Students can learn how the calculation is performed

We all are seeing data and information in blogs, TV, newspapers, and books in visuals such as charts, graphs, diagrams, and reports. Such as Indian Gross Domestic production in which we can find the measurement of how goods and services are produced in the year 2016 – 2017 and what are the results. Students can practice on current Financial happening in India in Microsoft Excel. Similarly, the Government budget for 2017 and 2018. But do all students think about such things before bachelor’s degrees? I don’t think so.

But teaching theories or historical facts in Education not enabled us to grow faster and become successful business owners at the age of 30. The best method of teaching, I think will be when you include current incidents in education, which is happening in the country.

I am not against any historical facts and figures that are included in the books or study material. But what about that is happening currently. As a student, I want to learn about demonization from the teacher, I want to learn how the inflation rate affects our savings, FD, RD, etc. And I want to learn this from our teachers. Not from news channels. I don’t want to learn about it from marketers. I hope you got my point.

I only mean here, to include current happening in the studies. And using computer or internet technologies in a way so they can help us to create a better future for our students. And Microsoft Excel or computer education will speed up the process of development of students’ minds. I can be wrong, but it’s not ok, to be right when you are facing unemployment problems in our country. It means your education policies or processes are the weakest. It’s not the students’ fault, it’s a fault in the brain of policymakers.

It’s really important for schools and colleges’ to provide an appropriate environment, teaching tools, and learning tools for teachers and students.

Related: Online Basic Computer Courses & Learn Essential Computer Skills

Students can learn how data is visualized

For example, students are watching a cricket match on TV. They can see a vegan wheel of batsmen in which he/she scored 145 runs in 112 balls and in which he/she scored 83 runs in offside and 62 runs onside. Now we can trend our students how to perform the same calculation, how to visualize the same charts, diagram, or vegan wheel in Microsoft Excel. Another example is a bar chart, in which runs scored in each over is highlighted. Big bars for more scored runs and small bars for low scoring overs. Now students can do that and they can practice their Excel skills to visualize the data they are seeing. That’s the importance of Microsoft Excel for Students.

I don’t know but I think the software used to showcase and visualize cricket match data is not Excel might be something else. But the visualization basics are the same. Most of the mathematical data or logical data visualization tools or applications are creating after following Microsoft Excel. Financial application on the internet is innovation and the inspiration is Microsoft Excel.

For me, I always try to teach Microsoft Excel Examples, lessons and features, functions in a way so they create a direct or indirect connection in students’ and career. I am very much satisfied with my practices. And students learn Microsoft Excel very well. I also include their studied subjects they learned in school or colleges. For example, students pursuing B.Com or M.Com know or learned in their studies, how to create demand and supply curve, they learned how to predict the future based on data, how to calculate net profit. Then I teach the same things practically in Microsoft Excel. And it’s great for them. That’s the importance of Microsoft Excel for Students.

Microsoft Excel, Finance, and Economics are favorite subjects for me. I was not good at math in schools and I didn’t study that much. But today, I am realizing that such things are really important in our careers and life. And it is especially important and when you’re running or doing any kind of online and offline business.

That’s why, I sometimes force students, to focus, analyze, and calculate the cash transaction in visual formats in daily life. And the collect the data and information, after that analyze the visualizations (charts, diagrams, pivot tables, etc.) and filter that data, so it will create some meaningful information or knowledge. That’s the importance of Microsoft Excel for Students.

Related: Easiest Microsoft Excel Chart Exercise for Students

I think you got my point, sorry for any mistake or over wording.

In the end, I will say, that the above is nothing, but little basic things that are really important for students or everyone. Microsoft Excel is really a very very important application to teach, to include in classroom lectures and in the education systems and process.

It’s really important to convert facts into raw data. Then it’s important to filter or formulate that data and create meaningful information. After that, it’s really important to analyze and execute that information for knowledge. And knowledge purifies our mind, habits, culture, society, and country.

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Student


Introduction:

College students routinely manage an abundance of responsibilities. From group assignments that are crucial to maintaining a strong GPA to time-consuming leadership positions within university organizations, many of these responsibilities require them to gather and organize large quantities of data and information, such as lists of people to recruit for a new club, pertinent data or research points for a class project, or an organized budget of how to best allocate their limited funds for that semester. There are many digital tools that college students can use to organize that data and information, but one of the most useful is Microsoft Excel. Originally released in 1985, Excel has held its popularity throughout the decades and remains a widely used program for organizing information in digital spreadsheets. However, despite its popularity and commonplace usage in professional, personal, and academic settings, many users don’t know about some of the powerful and helpful tools and processes that can better build charts, identify trends, and organize and interpret data. The following Microsoft Excel tips and tricks for college students can help users better organize and understand their data, and in turn, make a stronger impact in their classes, campus activities, and future professional and academic careers. This article will also show college students which Excel tips and tricks can be used to help them stand out in internships and entry-level jobs, as well as common Excel mistakes and mishaps to avoid.

Chapter 1: Excel Tips and Tricks to Use at School

These Excel tips and tricks for college students may be more beneficial to some students than to others, depending on the individual’s degree and career ambitions. Students majoring in data- and analytics-driven fields might need to learn dozens of Excel functions before they graduate. Students pursuing liberal arts degrees may find themselves using Excel less often and with less rigor. But for all college students, regardless of major or career path, these particular tips should help throughout their academic career. Below are specific Excel tips that students can use, as well as hypothetical examples of how those tips can be applied in a university setting.

A. Use Recommended Charts to visualize data

Bernadette is creating a presentation for a big classroom assignment and wants to make sure her insights are fully understood by the rest of the class. She knows she wants to use some sort of graph or chart but is unsure which might be the best to incorporate. Recommended Charts is a tool that can give college students using Excel an idea of what their data may look like visually. This tool will show Bernadette immediately which data representation model will be most effective. She can simply select the data, click “Insert,” then click “Recommended Charts.” Then she can scroll through the selections and click on one to see a representation of that data. <H3>B. Apply VLOOKUP to organize data across different sheets<H3> Bill wants to compare attendance numbers for student government meetings over the past few years. He’s collected data for this year in one Microsoft Excel sheet, and he has meticulously organized the data for the past 10 years in separate sheets, all formatted in the same style. When looking at the current year’s data, Bill starts to notice that the membership numbers this year might be the lowest since the start of the decade. Bill can use VLOOKUP to quickly find that info from years past. He simply needs to go to the function area field above the sheet, the area after fx, and type =VLOOKUP, followed by the specific information being looked for in parentheses. For example, if Bill wanted to quickly find the total attendance for all 20 student government meetings for 2015, he can use a VLOOKUP formula .

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C. Utilize Conditional Formatting to track data with colors

Shana has surveyed nearly 500 students on campus about how much they would donate to a particular advocacy cause. She’s spent a great deal of time organizing all of the data into a spreadsheet, but now she has to dig through that information and extrapolate which of those students would donate a large sum of money. In this instance, Conditional Formatting would be a helpful Excel trick to use. Conditional Formatting assigns a particular data value a color, allowing Shana to quickly see which of her respondents indicated they would donate a certain amount of money. To use this function, Shana would simply go to the “Conditional Formatting” option on the “Home” tab and select from one of the drop-down choices on how to organize that data. She would choose “Highlight Cell Rules” and then select one of the options to assign a color for data that corresponds to that particular option. For example, cells with values greater than $500 could be highlighted as red, while cells with values less than $10 could be highlighted as yellow.

D. Use Autofill to automatically fill out certain data points

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This semester, John has a goal of saving more money. If he saves $20 one week, he wants to save more than that the next, with the ultimate goal of calculating his total over 15 weeks. He wants to track his progress in Excel week-by-week, but he doesn’t want to have to type out seven days, then 14, then 21, and so on. An Excel tip John could use is Autofill, which would easily have that data put in place for him. To use this function, John can simply insert a value into one cell and another value into the cell beneath it, and Excel will recognize a pattern (if one exists). So if that first cell had a value of five and the second had a value of 10, he would just need to select those two cells, hover the cursor over the bottom right corner, and then drag that black plus sign down over the blank cells as far as he wants to go. After letting go of the cursor, it will populate with the remaining numbers in the pattern: 15, 20, 25, and so on.

Chapter 2: Excel Tips and Tricks to Use in Internships and Entry-Level Jobs

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Many college students work hard to get competitive entry-level jobs or internships. But once they actually find themselves in those roles, they may not know how to produce exemplary results or stand out among their peers. The following Excel tips and tricks are particularly useful for college students entering the workforce and pursuing positions such as Product Analyst or Data Analyst. These tips and tricks will allow students to produce reports and results more quickly, extrapolating meaningful data that can help them and their office better achieve business goals.

A. Use Flash Fill and templates to save time when generating reports

After entering the names of all 200 employees at his company, Dylan realizes he made a mistake. Company protocol requires that the names be entered in the format last name/first name/middle initial, not first name/middle initial/last name. In this instance, Flash Fill is a useful Excel trick that can help Dylan save time and quickly reorganize that info without having to type it all in again by hand. To use Flash Fill, Dylan can simply type the correctly formatted value in a cell that’s to the right of the incorrectly formatted value that needs to be corrected. Then he can select the next blank cell underneath, select “Fill” on the “Home” tab, then “Flash Fill,” and the incorrect data will be replaced by the corrected version.

B. Incorporate graphics in charts to enhance reports and presentations

One of the final assignments for Sarah’s internship at a major sporting goods company is to create a comprehensive report that details the effectiveness of her social media marketing campaign. Even though Sarah has strong enough insights to prove the campaign was a success, she’s worried that the standard graphs and visualizations she uses won’t resonate with the leaders in her company.

In this instance, Sarah can incorporate graphics and pictures to help her charts stand out and be more widely appreciated across her company. She could simply select the area of a chart where she wants the picture added, click the “Insert” tab, select “Pictures,” and then choose which image or graphic she wants to include. Sarah could use logos for social media brands that correspond to each area of her chart.

C. Apply IF formulas to concisely organize and locate data

William is working as an administrator in his first job out of college where one of his recurring tasks is to plan Friday afternoon social gatherings for his office. William is allocated a different budget each week for the gatherings, but his supervisors want to know on a month-by-month basis if they’re going over budget. A useful Excel trick William can use are IF formulas to effectively organize that data and find results. Above the sheet area there is an “fx” icon, signifying function, where Excel users can select different analysis or interpretation tools they want to use. William can click on the “fx” icon and an equal sign (=) will appear. If William has his values listed in the A column, he can use corresponding cells in the B column to input IF formulas that would determine if the value of a specific cell in column A is over budget or under budget.

This is a simple way to use the IF tool, but its ability to effectively sum up data and find conclusions is immensely helpful in various aspects of day-to-day office life.

Chapter 3: Common Excel Mistakes and Mishaps to Avoid

Excel is a powerful tool that, when used correctly, can efficiently organize and interpret data while increasing productivity. However, many users often encounter errors or unexpected problems when using Excel, causing them to become frustrated by the program. How college students or entry-level professionals use Excel throughout their academic and professional careers will determine the specific types of Excel problems they face. But there are some frequently occurring Excel problems that can be avoided if users are knowledgeable and cautious.

A. Be careful when using Cell Formatting to round up numeric data so as to not get incorrect figures

Megan’s internship supervisor wants to track the amount of money the company spends per month on digital advertising. In the past, Megan’s supervisor has only requested the dollar amount spent and not any additional cents that may have been left over. So Megan has been using one of the Excel tips and tricks called Cell Formatting to round specific dollar numbers. This tool is available on the homepage under the “Number Format” drop-down window. For example, if Megan entered $19.25, it would appear as $19; if the value entered was $28.89, it would be listed in the sheet as $29. The problem, though, is that over the 500-plus digital advertising transactions the company makes each month, since those smaller cents don’t appear on the sheet, Megan has an inaccurate portrait of how much money the company is spending. While the formatted cells may give her a value of $1,000 in total, the cells in an unformatted version may provide values much higher or lower than $1,000 because they incorporate those smaller digits. Cell Formatting is a helpful tool to keep data looking clean and organized, but one should always approach it with caution to make sure it’s being used to accurately present data.

B. Be wary when using numbers as column headings

For a science class, Tim wants to find an enticing way to organize and present visual data regarding how many dinosaurs existed during each prehistoric period. He already has the information on hand from textbooks, and he starts putting it into Excel into two separate columns: left for specific prehistoric era and right for how many dinosaurs perished during that time. But now that Tim has entered his first set of numbers into the first row of Excel, when he tries to find a bar graph or pie chart to visualize that data, it doesn’t display with the proper titles for each group of information. It’s a common mistake to make, and an easy one to avoid. Always make sure that all column headings are text and not numbers. That way, Excel can accurately organize and interpret that data, allowing users to find the best visualizations.

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C. Don’t overwrite or delete data, even if it doesn’t seem useful anymore

Jill started working as an athletic assistant for her university’s football team her first semester of college, where one of her duties was organizing information pertaining to how much the team had spent on equipment. By her senior year, Jill had risen in the department and was now consulting on the decision on which jerseys to buy. Jill knew that she had organized the data on how much they had spent on jerseys over the past three years on Excel, but when she went to open her file, she discovered that she only had the most recent year’s expenditures, as she had deleted the data from previous years, thinking it would not be important or relevant anymore. It’s true that one of the most useful Excel tips and tricks is to simply never write over any data. This applies to students who are graduating and think their spreadsheets compiled during college may not be useful anymore and to those who are starting their careers and don’t believe they’ll need the info organized into Excel sheets from earlier positions. Simply using more sheets within the same Excel file or using multiple Excel files that aren’t adjusted or tampered with can help students avoid unnecessary headaches down the road.

How Can Microsoft Excel Help Students

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